Pre-Wedding Information Form

– Step 1 of 6

Bridal Party Information

Information about the bridal party.

Bride's Name *

First

Last

Groom's Name *

First

Last

How many people are in your bridal party?

Including the bride and groom

Name of the Best Man *

First

Last

Name of the Maid of Honour *

First

Last

Who is the point of contact on event day? *

Best Man
Maid of Honour
Somene else

Name of contact person on event day *

Contact person phone number *

Will you be using the Grooms Den?

Check in 10:00 am – Check out 5:00 pm

Will you be using the Bridal Suite?

Check in 10:00 am – Check out 5:00 pm

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Guests & Overnight Accommodations

Details regarding your final guest count and any overnight accommodations.

What is your final guest count?

Selected Value: 150

Do you have overnight accommodations included in your package? *

IMPORTANT NOTICE

The main gate is the access point for the reception tent, ceremony area, RV parking, VIP RV parking, Tent camping, and main parking lot.

Check-out time for all camping is 12:00pm the following day.

Camping Information

Have you booked a campsite for RVs?

How many RV's will be attending? *

What time will RV's begin arriving? *

We recommend RV’s arrive at 12 pm to allow for setup

Have you reserved VIP RV lots?

Only select *Yes* if you booked these units with your venue rental contract. If your guests booked units independently through the us, select *No*.

All Right!

Check in time is 12:00 pm.

Please let us know who will be parking in the VIP lots so we can make sure people end up in the right spot on your big day.

How many VIP RV lots have you booked?

Selected Value: 1

VIP RV Guests

VIP RV Guest 1 Name *

VIP RV Guest 2 Name *

VIP RV Guest 3 Name *

VIP RV Guest 1 Phone Number *

VIP RV Guest 2 Phone Number *

VIP RV Guest 3 Phone Number *

Have you booked the vintage RV's?

Only select *Yes* if you booked these units with your venue rental contract. If your guests booked units independently through the us, select *No*.

Awesome!

Check in time is 3:00 pm.

In order to make sure things go smoothly on event day, please let us know who will be checking in and provide us a phone number so we can reach out to them. If you plan to self-manage this process, just enter your contact information.

How Many Vintage RVs will you use?

Selected Value: 1

Vintage RV Guests

Vintage RV Guest 1 Name *

Vintage RV Guest 2 Name *

Vintage RV Guest 3 Name *

Vintage RV Guest 1 Phone Number *

Vintage RV Guest 2 Phone Number *

Vintage RV Guest 3 Phone Number *

Glamping Information

Have you booked any Geo-domes?

Only select *Yes* if you booked these units with your venue rental contract. If your guests booked units independently through the us, select *No*.

Great – we can’t wait to welcome your guests!

Check in time is 3:00 pm.

How many domes have you booked?

Selected Value: 1

This does not include the honeymoon suite.

Geodome Guests

Geodome Guest 1 Name *

Geodome Guest 2 Name *

Geodome Guest 3 Name *

Geodome Guest 4 Name *

Geodome Guest 5 Name *

Geodome Guest 1 Phone Number *

Geodome Guest 2 Phone Number *

Geodome Guest 3 Phone Number *

Geodome Guest 4 Phone Number *

Geodome Guest 5 Phone Number *

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Ceremony Details

Details about the ceremony itself.

Are you having your ceremony at Obsidian?

What time is your ceremony? *

How do you plan to arrive to the ceremony space? *

Car
Golf Cart
Walking
Other

This is asking how you will get from the bridal suite/grooms den to the ceremony space itself.

Please describe your entrance

Do any of your guests require mobility assistance? *

How many guests will need mobility assistance? *

Let the gate attendant know when they arrive. They may be able to drive up to ceremony entrance to be dropped off.

Do you plan to use the Heptagon Arch in the ceremony? *

Do you plan to use the benches for your ceremony? *

Where do you plan on having the ceremony altar? *

On the stage
Under the stone arch
In the centre of the circle

Are you using Obsidian sound system for ceremony? *

IMPORTANT NOTICE

To use Obsidian sound system for your ceremony, you will need to set up your play lists on Spotify, make sure to have your login info to sign in to our device. You will need to assign one of your guests to coordinate the music This guest should attend your rehearsal and should arrive to the venue 2hrs prior to ceremony.

I understand I need my own Spotify login

I understand I need my own Spotify login

Your music coordinator's name *

Your music coordinator should arrive at least 1 hr before the ceremony for orientation and testing. We recommend arriving earlier.

You music coordinator's phone number *

Additional comments regarding the ceremony

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Reception

Details about the reception portion of the evening

Are you having any of the following

Live Band
DJ

* Live bands cannot perform past 11:00 pm

* DJ’s must adhere to sounds restrictions after 11:00 pm

What Day is your Wedding? *

Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

Note: Sunday to Thursday weddings have access to the reception tent until 12:00 am. Last call in the tent is 11:00 pm.

Note: Friday to Saturday weddings have access to the reception tent until 2:00 am. Last call is at 1:00 am.

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Bar Service

Details about your bar service

Will you be serving alcohol? *

Notes:

Our bartenders cannot accept bottles larger than 750ml (26 oz)
We advice dropping off your liquor early in the day (after 10 am) so that any cold drinks have a chance to chill

Please upload your liquor license

Click or drag a file to this area to upload.

Do you require any of the following premium mixes?

Clamato & Cesar Garnish
Orange Juice
Other

Our standard corkage includes Coke, Sprite, Ginger Ale, Club soda, Tonic & Cranberry Juice. Do you require any of the additional items (note that there will be an additional cost for these items)

List the other mixes

How will your guests pay for drinks? *

Open Bar
Cash Bar

Note: When using a cash bar, we will provide a float and will cash out at then end of the night – tickets are not a viable option.

How much are drinks? *

Do you have any VIP drinkers (no payment required)?

Bridal Party
Bride / Grooms Parents
Other

Please list your VIP drinkers

Do you have any speciality cocktails? *

Additional fees will be required for any speciality cocktails

Please list your speciality cocktails

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Extras and Add Ons

Do you plan to use the fire pit?

Are you supplying your own firewood? *

There is no trailer access to the fire pit

How many cords of wood do you require? *

Supplied at $595 per cord

Have you included any of the following

Golf Cart
Row Boat & Dock
Fireworks
Clean up Service

Are you using a shuttle service

Shuttle bus drop off time *

Arrival at the venue

Shuttle bus pick up time (copy) *

Departure at the venue

Please list any other vendors and their arrival time

ex: Decorators, Hair, Make-up, Floral, Catering, Photographers, Videographers, etc..

Do you have your own timeline of events or detailed itinerary

Click or drag a file to this area to upload.

Only *.pdf files accepted

Save and Resume Later

Your form entry has been saved and a unique link has been created which you can access to resume this form.

Enter your email address to receive the link via email. Alternatively, you can copy and save the link below.

Please note, this link should not be shared and will expire in 30 days, afterwards your form entry will be deleted.

Copy Link

Email *

Bridal Party Information

Guests & Overnight Accommodations

Camping Information

All Right!

Awesome!

Glamping Information

Great – we can’t wait to welcome your guests!

Ceremony Details

Reception

Bar Service

Extras and Add Ons

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