Pre-Wedding Information Form

– Step 1 of 6

Bridal Party Information

Information about the bridal party.

Bride's Name *

First

Last

Groom's Name *

First

Last

How many people are in your bridal party?

Including the bride and groom

Name of the Best Man *

First

Last

Name of the Maid of Honour *

First

Last

Who is the point of contact on event day? *

Best Man
Maid of Honour
Somene else

Name of contact person on event day *

Contact person phone number *

Contact person email

Will you be using the Grooms Den?

Check in 10:00 am – Check out 5:00 pm

Will you be using the Bridal Suite?

Check in 10:00 am – Check out 5:00 pm

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Guests & Overnight Accommodations

Details regarding your final guest count and any overnight accommodations.

What is your final guest count?

Selected Value: 150

Do you have overnight accommodations included in your package? *

Overnight accommodations includes the Honeymoon Suite, Geo-Domes, Camping Package or a Camping License.

IMPORTANT NOTICE

The main gate is the access point for the reception tent, ceremony area, RV parking, Tent camping, and main parking lot.

Check-out time for all guests is 11:00 am the following day.

Did you reserve the Honeymoon Suite? *

Camping Information

Have you purchased a camping license?

If you’ve purchased a Glamping or Camping Package this is included, so click YES!

All Right!

Check in time is 12:00 pm.

How many RV's will be attending?

Selected Value: 0

What time will RV's begin arriving? *

We recommend RV’s arrive at 12 pm to allow for setup

How many tent's will be attending? *

Have you booked the vintage RV's?

Only select *Yes* if you booked these units with your venue rental contract. If your guests booked units independently through the us, select *No*.

Awesome!

Check in time is 3:00 pm.

In order to make sure things go smoothly on event day, please let us know who will be checking in and provide us a phone number so we can reach out to them. If you plan to self-manage this process, just enter your contact information.

How Many Vintage RVs will you use?

Selected Value: 1

Vintage RV Guests

28' Airstream Guest Name *

22' Travel master Guest Name *

24' Romper Guest Name *

28' Airstream Guest Email *

22' Travel master Guest Email *

24' Romper Guest Email *

Glamping Information

Have you booked any Geo-domes?

Only select *Yes* if you booked these units with your venue rental contract. If your guests booked units independently through the us, select *No*.

Great – we can’t wait to welcome your guests!

Check in time is 3:00 pm.

How many domes have you booked?

Selected Value: 1

This does not include the honeymoon suite.

Geodome Guests

20' White Dome Guest Name *

16' Black Dome Guest Name *

16' Green Dome Guest Name *

16' Beige Dome Guest Name *

16' Gray Dome Guest Name *

20' White Dome Guest Email *

16' Black Dome Guest Email *

16' Green Dome Guest Email *

16' Beige Dome Guest Email *

16' Gray Dome Guest Email *

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Ceremony Details

Details about the ceremony itself.

Are you having your ceremony at Obsidian?

What time is your ceremony? *

How do you plan to arrive to the ceremony space? *

Car
Golf Cart
Walking
Other

This is asking how you will get from the bridal suite/grooms den to the ceremony space itself.

Please describe your entrance

Do any of your guests require mobility assistance? *

How many guests will need mobility assistance? *

Let the gate attendant know when they arrive. They may be able to drive up to ceremony entrance to be dropped off.

Do you plan to use the Heptagon Arch in the ceremony? *

Do you plan to use the benches for your ceremony? *

Where do you plan on having the ceremony altar? *

On the stage
Under the stone arch
In the centre of the circle

Are you using Obsidian sound system for ceremony? *

IMPORTANT NOTICE

To use Obsidian sound system for your ceremony, you will need to set up your play lists on Spotify, make sure to have your login info to sign in to our device. You will need to assign one of your guests to coordinate the music This guest should attend your rehearsal and should arrive to the venue 2hrs prior to ceremony.

I understand I need my own Spotify login

I understand I need my own Spotify login

Your music coordinator's name *

Your music coordinator should arrive at least 1 hr before the ceremony for orientation and testing. We recommend arriving earlier.

You music coordinator's phone number *

Additional comments regarding the ceremony

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Reception

Details about the reception portion of the evening

Are you having any of the following

Live Band
DJ

* Live bands cannot perform past 11:00 pm

* DJ’s must adhere to sounds restrictions after 11:00 pm

Note: Weddings have access to the reception tent until 2:00 am. Last call is at 1:00 am.

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Bar Service

Details about your bar service

Will you be serving alcohol? *

Bar Service Hours

Open Time *

Earliest Time is 11:00 am

Close Time *

Maximum of 8 hour bar service

Would you like to choose Speciality Cocktails? *

Please select up to 2 Speciality Cocktails *

The Obsidian Cold Brew
I Do Mule
Marry Me Margarita
The Ridge Spritz
The Dirty Tini
Blushing Sangria

If you would like to include an alternate cocktail, please provide the recipe here.

NOTE: Additional charges may apply

Do you plan to subsidize your guests drinks? *

Bar Gratuity (18%)

An 18% gratuity will be added to each bar tab.

Note: If you would like to help offset the costs of drinks for your guests, you can subsidize them by running a tab. You can then “buy down” the cost of drinks for your guests by paying for a portion (or all) of the costs on your tab. We will pre-authorize your card prior to event day and charge only the amount that was used.

Subsidy Amount

Selected Value: $2

This amount will be deducted from the cost of each drink and added to your tab

Apply Subsidy to: *

Alcoholic Drinks
Non-Alcoholic Drinks

Bar Tab Limit *

Charge to be preauthorized within 72 hours of your event.

Do you have any VIP drinkers (full drink price will be on your tab)?

Bridal Party
Bride / Grooms Parents
Other

Please list your VIP drinkers

Who should we contact if the Bar Tab limit is reached?

Bar Tab Contact *

Phone *

Additional Bar Services

Water Service – $250
Wine Glass Rental -$150
Wine Corkage Fee – $150
Non-Alcoholic Beverage Tub – $150/$300
Champagne Wall – $250/panel

Would you be interested in any of these additional services?

Water Service

water glass & jug rental
water & ice
staff to put glasses and filled jugs on table before dinner service begins
staff will refill jugs as it gets low
available during dinner/dessert only
will be cleared as party starts

Wine Glass Rental

Rental of wine glasses, Obsidian staff will set them on the tables
Obsidian staff will not be responsible for handling glasses rented from a 3rd party

Wine Corkage Fee

Up to 48 bottles of wine. Obsidian staff will set them on the tables prior to dinner service

Non Alcoholic Beverage Tub

Two sizes are available
$150 for 100 guest drink tub (mixture of ice, pop & water)
$300 for 200 guest drink tub (mixture of ice, pop & water)

Champagne Wall

$250 per panel of 50 glasses – maximum (2) panels.

Is there anything else we need to know about your bar service?

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Extras and Add Ons

Do you plan to use the fire pit?

Do you require additional firewood? *

There is no trailer access to the fire pit

How many cords do you require?

Selected Value: 1

Supplied at $595 per cord

Have you included any of the following

Golf Cart
Row Boat & Dock
Fireworks
Clean up Service

Are you using a shuttle service

Shuttle bus drop off time *

Arrival at the venue

Shuttle bus pick up time *

Departure at the venue

Please list any other vendors and their arrival time

ex: Decorators, Hair, Make-up, Floral, Catering, Photographers, Videographers, etc..

Do you have your own timeline of events or detailed itinerary

Click or drag a file to this area to upload.

Only *.pdf files accepted

Do you have a seating chart / floor plan?

Click or drag a file to this area to upload.

Only *.pdf files accepted

Send Copy of Responses

Send copy of form

Send to:

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Enter your email address to receive the link via email. Alternatively, you can copy and save the link below.

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Email *

Bridal Party Information

Guests & Overnight Accommodations

Camping Information

All Right!

Awesome!

Glamping Information

Great – we can’t wait to welcome your guests!

Ceremony Details

Reception

Bar Service

Bar Gratuity (18%)

Water Service

Wine Glass Rental

Wine Corkage Fee

Non Alcoholic Beverage Tub

Champagne Wall

Extras and Add Ons

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